*WHAT IS IT?*

The IF function in Excel is a powerful tool that allows users to perform conditional logic in their spreadsheets. It allows users to test a condition and return one value if the condition is true and another value if the condition is false. This can be very useful in a variety of situations, such as:

Testing whether a cell meets certain criteria and applying a certain formatting or calculation if it does

Comparing data in different cells and returning a result based on the outcome of the comparison

Performing different calculations based on user input or other variables

Overall, the IF function is a valuable tool for adding dynamic behavior to Excel spreadsheets, allowing users to build more sophisticated and interactive worksheets.

*HOW DO I USE IT?*

An IF statement can have two results. So looking at the example formula:

** =IF(C2=”Yes”,1,2)**

says IF(C2 = Yes, then return a 1, otherwise return a 2). So if we wanted to return a value in a cell we can do this:

In the D2 cell were inputting the formula. We get the result 1 if "Yes", otherwise the result will be 2.

Lets use the formula in a bigger spreadsheet an accountant might use.

The formula above is being used to indicate if a specific amount in C2 is over budget on an accountants spreadsheet. There is a budgeted amount in the B column. We want to indicate if specific amounts are over limit in the D column. We are using this formula:

**=IF(C2>B2,"Over Budget", "Within Budget")**

Were using a > sign instead of = to compare cell C2 to B2. If the result is C2 is higher return "Over Budget", otherwise return "Within Budget".

*WHEN IS IF FUNCTION USEFUL?*

The IF function in Excel is useful in a variety of situations where you want to perform a logical test and return different results based on the outcome of the test. Some common examples include:

Conditional formatting: You can use the IF function to highlight cells that meet certain criteria, such as cells that contain values above a certain threshold or cells that are blank.

Data validation: You can use the IF function to check whether cells contain valid data and display an error message if the data is invalid.

Calculations: You can use the IF function to perform different calculations depending on the value of a cell. For example, you could use the IF function to calculate a commission based on different sales tiers.

Reporting: You can use the IF function to display different results depending on the value of a cell. For example, you could use the IF function to display a message if a cell is blank or to display a different message depending on the value of the cell.

Overall, the IF function is a versatile tool that can be used in many different contexts to perform logical tests and return different results based on the outcome of the test.

Cheers,

The Table Originals team

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